Under the new GDPR that came into force at the end of May 2018, we are required by law to document what personal information we keep for all clients, whether they be a one off appointment or regular clients.
What Information Do We Need?
We need your contact details, your: name, phone number, address, postcode and email address. We may also need information about your age and health in order for a treatment or tanning session to go ahead. We may also ask to take photographs to monitor progress and share on social media. All clients have a client record card which records all the information above plus the treatment you are receiving and the date of that treatment. These record cards are kept in securely to which only staff at Sunrayz Hair and Beauty have access. Client information is also held on our booking system, which is secure and GDPR compliant.
Why Do We Need It, How Will We Use It and How Long Will We Retain It?
We need all the details above in order to ensure that it is safe for us to provide the treatments you may ask for and also for insurance purposes. We will store your information for 7 years after the date of your treatment, or for 7 years after you have reached the age of 18 if you are/were under 18 when your treatment took place. You do not have to share your personal data with us, but if you do not we may not be able to offer you a treatment or allow you to use the tanning beds.
Will We Share Your Information?
We will not share your information with anyone outside of Sunrayz Hair & Beauty.
Marketing & Contact
In the future we would also like to send you information about the products and services we offer using the information you have shared with us, but you do not have to agree to this for treatment to go ahead. This information will be stored with your client record card.
Who Can I Complain To If I Feel You Are Not Handling My Data Correctly?
Please contact us if you have any questions about this privacy policy or the information we hold on you, you can do this by email or post (Sunrayz Hair & Beauty , 5 Blenheim Court, Northolt Way,Hornchurch,RM12 5RX).
If you believe we are not handling your data correctly you have a right to make a complaint, this should be sent to us using the above contact details. If you are unhappy with our response you should then contact the ICO (independent commissioner’s office) by contacting them or using the following webpage https://ico.org.uk/concerns/.
Website data
Our website address is: https://www.sunrayz.co.uk.
What personal data we collect and why we collect it
Cookies
Our websites use cookies. A cookie is a small file of letters and numbers that we put on your computer. These cookies allow us to distinguish you in anonymous form from other users of our websites and helps us to provide you with a good experience when you browse our websites. The cookies we use are either ‘analytical’ cookies, which allow us to recognise and count the number of visitors and to see how visitors move around the sites when they are using them, or functionally necessary for the sites to operate. This helps us to improve the way our websites work, for example, by ensuring that users are finding what they are looking for easily.
Some cookies are essential to ensure this website works for you in the best possible way. You may delete and block all cookies from the sites, by activating the setting on your browser that allows you to refuse the setting of all or some cookies, but you may not be able to access all or parts of our site.
Read more about individual cookies we may use and how to recognise them below.
| Cookie | Name | Purpose |
| System cookie | PHPSESS | This cookie is set by our website’s back-end system, upon arrival at our website. It is not used by us for any purpose. This cookie is deleted when a user closes their browser. |
|---|---|---|
| Site cookie acceptance | cc_cookie_accept cc_cookie_decline | These cookies are used in order to manage the cookie usage bar on the site. |
| Google Analytics | _utma _utmb _utmc _utmz | These cookies are used to collect information about how visitors use our site. We use the information to compile reports and to help us improve the site. The cookies collect information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from and the pages they visited. Click here for an overview of privacy at Google |